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Administrative Assistant

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JOB OVERVIEW ADMINISTRATIVE ASSISTANT

Company:                            Southeastern Conference
Location:                             Miami Union Academy
Base Scale:                         ($14.46 – 19.62)
Classification:                     Full – Time
Job Type:                             Admin – Clerical
Req’d Education:               BA/BS/AS
Req’d Experience:             At least 2 year(s) of Administrative related experience is
required

Contact:                                Renée P. Hodge
Email:                                    renee.hodge@muasda.org

SUMMARY OF JOB DUTIES :

Works with information of a broad and highly confidential nature and assists in designated administrative details using initiative and sound judgment. Serves as receptionist, Administrative Assistant to the Principal and Business Office.  Maintains well-organized office with an efficient filing system electronically and hard copy of all correspondence and all necessary information, ensuring absolute confidentiality of information, files and records.

Requires a high level of well-developed office organization and bookkeeping skills, demonstrated ability to follow through on projects/assignments in a timely manner; receiving and accounting of funds, friendliness and other aspects of strongly developed interpersonal skills plus proven organizational and time management skills.

Must be able to communicate the Vision and Mission of the school, assist the needs of its customers or potential customers by providing accurate information or assistance in making their experience enjoyable.  Must have a positive attitude and willing to help as directed by the Administration.

EDUCATION AND TRAINING REQUIRED:

Associate’s degree or Bachelor’s (BA/BS) degree in office administration or business-related field or certification from a business college, including course work in data entry, word processing/computer literacy and training. Appropriate successful work experience may be acceptable in lieu of scholastic requirements. Two or more years applicable office experience are needed to gain the skills and knowledge required to perform job duties.

POSITION QUALIFICATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities.

  • Knowledge of principles, policies and beliefs of the Southeastern Conference/Miami Union Academy and the Seventh‑day Adventist Church.
  • Ability to satisfactorily communicate (verbal and written) in English with vendors, co‑workers, visitors and management.  Strong oral and written communication skills required.
  • Knowledge and proven skills in (office procedures and equipment such as computer software (e.g., Word for Windows; Excel spreadsheets, Access database, ) data entry, filing,  and telephone techniques,
  • Ability to perform office/clerical duties with high accuracy and acceptable speed.
  • Ability to compose, independently or from notes or rough draft, a variety of materials including inter-office communications, applications, requisitions, forms, letters, contracts, flyers, brochures, memoranda, bulletins, work orders and other materials.
  • Ability to schedule meetings, maintain school and office calendar, take notes, coordinate travel arrangements and assure proper completion of reimbursement forms.
  • Ability to compile statistics and gather data as needed, including such things as researching historical board actions or conducting and completing surveys/questionnaires.
  • Ability to meet deadlines and perform all job duties with minimum supervision; ability to work under pressure and with many interruptions.
  • Ablity to foster communication among departmental staff, employees from other departments and outside personnel.
  • Bilingual a plus

*Please email resumes to Renée P. Hodge, renee.hodge@muasda.org or contact (305) 953-9907 for more information.

The Southeastern Conference of Seventh-day Adventists/Miami Union Academy is a Christian facility.  All employees are expected to possess certain characteristics and qualifications and to comply with the policies, rules and procedures of the organization.  To apply for this job please email resume to contact information listed above by 5:00 p.m. on May 10, 2016

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